A simple email structure
Goal: get a reply and a short call.
1) Subject line
Keep it short and specific.
2) Opening
Who you are + why you are emailing.
3) Fit
2–3 bullets on why you are a strong fit.
4) Ask
Ask for a short meeting or whether they are recruiting.
Copy‑paste template
Subject: Prospective PhD applicant — {Your Topic} / {Lab Name}
Dear Prof. {Last Name},
I am {Name}, currently {Role/School}. I’m interested in your work on {Area}. I’m applying for funded PhD opportunities starting {Term/Year}.
My background:
- {Bullet 1}
- {Bullet 2}
- {Bullet 3}
Would you be open to a brief 15-minute chat, or could you let me know if you are recruiting PhD students?
Best regards, {Name} {Links}